workflow - Making a local copy of a photo from a NAS in Lightroom

I use Jeffrey's "Export to Flickr" plugin to keep my catalog synced with Flickr. All my raw photo files are stored on a NAS and when I want to edit photos while away from home I use smart previews. I'm looking for a way to export from Flickr to Lightroom when away from home with minimal modifications to my workflow.

Ideally I'd like to create a physical copy of my photo on my laptop's hard drive while keeping only one entry in my Lightroom catalog. In some way it would be the opposite of a virtual copy. After multiple attempt trying to find an answer I concluded it is not possible.

I thought at the following workaround to do it:

• Export using smartpreviews and upload a better resolution later when back home. I haven't tested it and I wonder would the quality of the picture good enough for web viewing?


• Export to JPEG before leaving home and upload manually to Flickr. Then when back home sync the catalog with Flickr. The main cons for me is that when exporting with Jeffrey's plugin everything is configured to add metadata automatically to the photo: title, description, tags, albums and groups.


• Move the catalog entry to my laptop's disk, copy back the photo to the NAS. Once back home delete the copy on the laptop and tell Lightroom the file is on the NAS.

I'm probably going to test all of these solutions but I want to know either if I've missed something in Lightroom or if there is another workaround I haven't thought about. Also right now publishing a photo on Flickr is one drag and drop and a button click and I'm aiming at keeping this publishing workflow as simple as possible.

Answer

I'm assuming from the rest of your question that you actually want to export from Lightroom to Flickr away from home, not the other way around.

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I did a lot of research on this particular problem when I set up my workflow. You really nailed the crux of the challenge with this statement:

Ideally I'd like to create a physical copy of my photo on my laptop's hard drive while keeping only one entry in my Lightroom catalog.

As far as I'm concerned that is the right way to do it. Every other method I have tried introduces a bunch of messy error-prone busy-work into the Lightroom workflow. What you need is a system that allows you to select which raw files from your network storage are available offline. The only robust and transparent implementation of that feature I found is Windows Offline Files.

Windows Offline Files really is brilliant for this purpose: You just select "make available offline" in file explorer for the network-attached files or folders that you want to keep a physical copy of while you're away from your network storage. The Offline Files sync system then copies those files to its cache on your hard drive. There's a UI for syncing so you can monitor the syncing in the same way that you'd monitor, say, Dropbox sync. Here's what my raw picture folders look like in file explorer when I'm away from network storage:

Those folder icons show that the raw files from my "Europe 2013" trip are physically on my laptop's hard drive while the X beside "Europe 2004" indicates that the raw files from that trip are not. Lightroom just shows the "Europe 2004" images as unavailable with an exclamation mark in the top-right corner when I'm away from the network storage:

The same pictures automatically become available in Lightroom when the laptop is connected to network storage again. The "Europe 2013" raw files are always fully available in Lightroom as you'd expect since they were "made available offline".

The other (perhaps more important) advantage of using Offline Files is storing newly-shot photos. After shooting and while still in the field I simply copy the raw files from the flash card to the disconnected network folder on my laptop. Offline Files puts those files in its cache on the laptop's hard drive. I can then edit those photos immediately and forget about any further management of the raw files: The raw files are synchronized to the network storage automatically the next time the laptop is connected to the network storage.

I'm pretty sure you'll need a Windows Server hosting your files for Offline Files to work. If you've got terabytes of image files you'll likely need a proper server anyway to robustly implement backups and archives of those files.